Discretionary mandate: Refers to any account for which investment decisions are made in a continual manner by duly registered portfolio managers.
Managed account: Account for which duly registered portfolio managers make investment decisions without having to obtain the client's consent for each transaction, to the extent that they have received discretionary power from the client.
Manager – Board Representative / Assistant Board Representative, Customer Relations Manager: Registered person who is responsible for client relations and takes reasonable measures to establish their clients' identity, to determine whether clients are insiders, and to obtain adequate information on clients' needs and objectives, financial situation and risk tolerance, to be able to assist them with asset allocation and recommend acceptance of a discretionary management mandate.
Mutual fund: Trust created to enable investors to pool their money and thus obtain better diversification and quality portfolio management. The assets of mutual funds are divided into "units" representing the contribution of each participating investor.
Portfolio Manager – Board Representative: Person registered with the Autorité des marchés financiers (AMF), who acts as portfolio manager and is responsible for evaluating the suitability of investments and decides on the transactions to carry out pursuant to a discretionary mandate for client accounts. The Portfolio Manager holds the CFA designation.
ADDITIONAL INFORMATION AND DISCLOSURE
Auditors: Optimum Asset Management Inc. has retained the independent accounting firm Mazars Harel Drouin, LLP to audit the annual financial statements of its mutual funds.
Brokerage fees/compensation : Optimum Asset Management Inc. neither pays nor receives rebates from dealers with which transactions are carried out in the fulfillment of its mandates.
Collection, use and disclosure of personal information: All personal information gathered about clients is subject to our Confidentiality Policy and our Code of Ethics and Conduct. All Optimum Asset Management Inc. employees must agree and commit to respect these documents annually. Clients' personal information may be communicated to regulatory authorities for their purposes, which could include an audit or investigation in respect of legislation in effect and laws to which Optimum is subject.
Commissions : Optimum Asset Management Inc. at times aggregates the transactions of several clients to benefit from overriding commissions; clients benefit on a pro rata basis according to the number of securities they are allocated.
Dealer selection: When Optimum Asset Management Inc. carries out transactions with dealers pursuant to its management mandates, the firm will strive to obtain the best possible commission rates for its clients all the while ensuring that the best possible execution for transactions is obtained, except when instructed otherwise by a client. The three main criteria for broker selection are price, quality of execution and effectiveness of research.
Expenses: Administrative costs of the trustee, transaction costs and other expenses may apply to assets held in the form of a mutual fund. Such expenses are detailed in the Income Statement of the mutual funds' annual report.
Equitable allocation: When Optimum Asset Management Inc. carries out a cross trade or batch transaction or acts on the opportunity to make a purchase or sale that must then be divided among its clients, Optimum Asset Management Inc. ensures that all clients are treated equitably and that none of them is at an advantage or disadvantage. Should it not be possible to allocate a transaction on an average-cost or a pro rata basis, Optimum Asset Management Inc. ensures that these transactions are allocated on a rolling basis amongst clients in order to obtain similar returns per asset class.
Fees: These are fees payable for portfolio management services and are applicable to each account according to the rate established in the management mandate. These fees are calculated on a sliding scale on the basis of the portfolio's market value.
Leveraged investment: Using borrowed funds to acquire securities involves greater risk than purchasing them with one's own funds. An investor who borrows funds to purchase securities is obliged to repay the loan according to its terms and conditions, including interest, even if the value of the acquired securities decreases.